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Student Orientation Requirements


Students are to follow the orientation requirement directions on this page for their placement at Gwinnett Medical Center. In general, they will complete the following:

  1. Process Form for Advanced Practice RNs (APN) students and Physician Assistants (PA) students only
  2. Clear Drug/Background Screening or Employee Verification of Employment Letter (VOE)
  3. Get a Flu shot or provide proof of vaccination (November 1 through March 31 only)
  4. GMC Student LOG - filled out and signed by school faculty
  5. Legal Documents – student signs and another adult signs as witness
  6. Complete all study materials
  7. Obtain a GMC student ID badge
  8. Provide proof of Liability Insurance, if necessary

All of the above materials are to be turned into their school faculty who will submit them to the student placement coordinator at Gwinnett Medical Center.

1. Process Form – Advanced Practice RNs (APN) students and Physician Assistants (PA)

APN students and PA students are required to complete the GMC Clinical Process Form. The student must have the supervising physician sign the form. Once the form is completed and the physician has signed it, the student returns the completed/signed form to the student placement coordinator Linda Horst, at least 60 days prior to desired start date. Click here to print the form: Clinical Process Form.

2. Drug and Background Screening Requirements

All students are required to complete a drug and background screening and results are reviewed by the Learning Resources Department at Gwinnett Medical Center. To view details of the drug screen and background requirements click on this link: Drug Screen Background.

We accept only the following Drug and Background Vendors: Advantage Students, and PreCheck 

  • We do not accept hard copies of results as we must be able to accept/reject results on line.
  • The name on the vendor site needs to match the name your school will send to GMC.
  • Students must have clear drug screen and background check results or the student will not be able to proceed with the student placement.
  • Students who are employees of GMC do not need to do a drug and background screening if they request a Verification of Employment Letter (VOE) from Human Resources to be sent to Linda Horst
  • When students change to another academic institutions program, the drug and background screening will need to be redone. 

3. Flu Shot Requirements

All students will be required to provide current documented proof of influenza vaccination when on campus for their student experience during the following dates: November 1 to March 31. If you do not have documented influenza vaccination, you are required to wear a mask when on campus during this time period.

4. GMC Student LOG

The Student LOG is to be completely filled out and sign by the school faculty/school designee. The LOG validates that the orientation materials have all been completed.

Return the Student LOG along with the Course Syllabus; and Legal Documentation Requirements and ID Badge information noted below. The school is to keep the Orientation Study Materials on file for random auditing by GMC. Click the link to print the Student Log

Orientation Study Materials

All students complete the following Orientation Study materials, however only Nursing Students will complete the National Patient Safety Goals materials.

NOTE: Students who are employees of Gwinnett Medical Center do not need to do the following orientation requirements if they request a Verification of Employment (VOE) Letter from Human Resources be sent to Linda Horst in Learning Resources.

Click on the title of the document to open the link and proceed as directed:

All Students Performing Direct Patient Care 

5. Legal Documentation Requirements

All students need to submit one set of the legal documents below.

Select the documents appropriate for your school, either Georgia Board of Regents or Non-Georgia Board of Regents. For a listing of Georgia Board of Regents Schools visit this website:

If your school is not a Georgia Board of Regents school use the Non-Georgia Board of Regents forms.  

Georgia Board of Regent Universities and College Students:

NON-Georgia Board of Regents Universities and College Students:

6. GMC ID Badges

All students/instructors on site at Gwinnett Medical Center must wear a GMC Student ID or Instructor ID badge in addition to their school ID badge. Badges are to be worn above the waist. The badge will allow parking in the GMC Employee Parking Lot for free and also identify the individual as having been cleared to be on site at GMC. We ask that students/instructors do not park in the Visitor Parking lots to allow for space for our patients and their families. The cost for parking in Visitor Parking is $3 per day.

To obtain your ID Badge select the badge process below that reflects your placement:

Schools Placing Groups of Students at GMC:

Email the following information to our Office Coordinator, Ikeyona (Ike) Harvey, Ms. Harvey will mail the number of student badges requested to the person you designate to manage groups of student badges.   

  1. Name of the designated person who will manage the student badges at your school;
  2. Designated person’s school mailing address: and
  3. The number of badges needed.

NOTE: The role of the school’s designated person is to manage the badges for student groups, i.e. giving the badges to the student groups who have cleared GMC requirements. These students will return the badges to the designated person after they complete their GMC placement to be redistributed to the next group, and so on.

Schools Placing Individual Students and Instructors at GMC:

When the individual student completes the GMC Orientation Requirements their school and/or the student will receive an email stating they are cleared to start. That email will direct them to sign-out/pick-up their GMC Student ID badge on site in the Learning Resources Department and bring the email with them stating they are cleared to start. (They will not receive an ID badge without bringing this email with them.) All on-site instructors will pick up their badges on site in the Learning Resources Department.

The Learning Resources Department is located in Building 100, Suite 115 at GMC-Lawrenceville. All badges need to be picked up Monday thru Friday, 9am-3pm. The Learning Resources Department is closed weekends and holidays.

7. Liability Insurance Requirements

If your school requires their students to purchase their own liability insurance, you will need to send a copy of the student's liability insurance.